Email Client Setup - Email Software Setup

First, there are certain pieces of information you will need in order to set up email on email software (also called email client). Your actual settings can only be obtained from your website or email hosting company or the from your Internet Service Provider (ISP).

The few things you will need to find out are: your SMTP server and POP3 server (or sometimes IMAP), your outbound (SMTP) and inbound (POP or IMAP) ports, as well as the username and password of your email.

You will want to find out whether your server needs or recognizes Secure (SSL) authentication (login). Every email client has a different location to configure the email server. It's pretty easy to locate. Look at your software's help files.

What does "POP server" mean? POP (Post Office Protocol) is a method to extract email from an email server (known as a POP server) where emails are queued before they are retrieved. Think of it as an electronic mailbox or mailing address that lets your computer know where to deliver mail. Your incoming mail server is also referred to as your POP server.

Microsoft Outlook or Mozilla Thunderbird are some of the email programs that use POP servers. Outlook Express comes free with computers that use the Windows operating system. MacMail is included with Macintosh computers at no cost. The POP server that your provider specifies is where you will set the program to check your email. Typically it looks like "mail.mydomain.tld".

What is a SMTP server? In contrast to the POP server, which acts as the server for inbound mail, the SMTP (Simple Mail Transfer Protocol) server acts as the server for outbound mail.

It's very easy to set up an email account. The majority of email accounts can be configured on the "Tools" menu. Select one that will let you see or edit Email Accounts.

You should have a screen that says Internet Email Settings (POP3). If this screen is not completed fully and correctly, your email account will not work correctly. Type in your user information. In the "Your Name" field, you can enter your own name, your company name, department, title, or whatever you want recipients of your email to see when your message arrives in their inbox. If you do not want your emails snagged by spam filters, it is important to enter your reply email Address. In the Login Information area, insert the user name assigned to you by your email provider, as well as the password they gave you. Enter the information for your incoming mail server (POP3) and outgoing mail server (SMTP) in the section titled "Server Information".

Try out the settings. It's vital that the email is functioning and the content is correct. Don't depend completely on the Test Account Settings in Outlook. While they are actually working, older versions will look like they aren't. I don't know the reason -- but attempt to send an email before you call technical support - it might just work.
Stephen Grisham, Sr. is a copy writer for InfoServe Media, LLC. InfoServe Media is a Houston, TX web design and web hosting company. If you would rather, InfoServe Media also offers a way to create web sites yourself with a very powerful and easy to use site builder.

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